If there would be only one ability of a project manager I would choose from it would be resourcefulness. Resourcefulness is the ability to explore options, connect dots, step outside the comfort zone and think outside the box. It is to find water in a place others call “desert”.
Yes, projects are resources based. They have human and financial resources, and they are often seen as scarce. You know the story: not enough budget, not enough people, not enough time, not enough of something else …
Resourcefulness is connected to the mind set. The mindset is usually of scarcity or abundance. Some call it a “growth mindset”. See also “We cannot solve our problems with the same level of thinking that created them.” from Harvard Business Review https://hbr.org/2018/05/what-it-takes-to-think-deeply-about-complex-problems.
In Romanian, we say “Fa rai din ce ai” – make haven from what you have. Sure, there can be times when you genuinely think things through and still can’t find a solution. Yet, often just taking a step back, changing the perspective, will open the road to the solution. There is always a source of information to access, a door to knock on, a dormant budget line, a collaborative hand, an expertise to reach, even a chance remark by someone we value. It might be as simple as saying STOP to excuses and justifications, for a start.
If you need a change of perspective, there are a number of techniques in the world of psychology to acknowledge, validate and reframe how you see a situation. You can take a break and watch “Sing” – the part in which Buster Moon turned the ruins of his theater into the greatest show in the town.
Case in point
When I started working on a project, it was at month 18 and had 6 more months to end date. It had of number of symptoms of a troubled project. The delivery rate was 50%. A number of milestones were not achieved and unfinished tasks “rejoiced” in the backlog.
The organisation had only a national consultant on the ground and no other support staff in the country the project had to be implemented, 6000 km away from headquarters. Each deliverable was painful for those who organized it before me. At that rate, we could have as well closed the project upfront.
A quick review of the modus operandi made me realise the biggest bottleneck was linked to the organisation of events in the country. Each activity required a venue, transportation, catering, interpretation, translation, printing, accommodation for consultants. Performed individually, these tasks ate up all of the previous project managers’ time and efforts.
The solution was an events management company to deal with all the logistics on the ground. A tender was organised to choose the best value for money on the market. Once the contract with the winner was signed, the project team was able to fully focus on the content and milestones of the project.
As a result, the delivery rate increased in 5 months to 85 percent of the budget, all products were delivered and the project’s objective – achieved. All – to the clients and donor’s satisfaction.
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